E-mail Correspondence Examples

Select the topics/situations below for detailed email examples.

Subject Line: Application for Wells Fargo Summer Internship

Dear Mr. Bond,

My name is ______ and I am writing to let you know of my interest in the Financial Analyst internship with Wells Fargo. I recently applied for the position on your website, and I believe I am a strong candidate due to my strong ____, ____ and ____ skills as well as my experience in ____ and ____. A copy of my resume is enclosed for your review, and I would greatly appreciate your consideration. If you have any questions or would like to speak with me further about my qualifications, please feel free to contact me by phone at (706) 555-2222 or by email at georgiared@uga.edu. Thank you for your time.


Georgia Red
(706) 555-2222

Subject Line: Interview Follow-Up and Thank You

Dear Ms. Chan,

Thank you for the opportunity to interview last week for the Client Specialist position at Worldwide Systems, Inc. I appreciate the time that you and your colleagues dedicated to speaking with me about the community liaison role that I could fulfill in your office.

As we discussed, I am currently serving as the Campus Representative for the Athens Community Foundation where I have held several leadership positions, developed an extensive fundraising knowledge, and cultivated strong public speaking abilities. As a result of these experiences, I am confident that I can succeed as a Client Specialist for your company and meet the demands of the position.

Thank you again for your time and consideration for this exciting opportunity. After visiting your office and speaking with your company representatives, I feel that Worldwide Systems, Inc. is a great fit for my professional future. I look forward to hearing from you soon, and please let me know if you have any additional questions.


Milo Santos
(770) 555-1010

Career Center Tip
Thank-you notes are important! When surveyed, 68% of hiring managers reported that receiving a gratuitous post-interview note impacts their decision. Nearly 20% of employers reported dismissing a candidate because they did not receive a follow-up note.

Augustine, A. (2019). The Importance of the Post-Interview Thank You Follow-Up. [Online] TopResume. Available online at

Subject Line: Project Engineer Opportunity at Caterpillar

Dear Mr. Hooper,

I am writing to make you aware of my interest in (working/interning) as a Project Engineer at Caterpillar. I believe I can bring a strong skillset and experience base to your company, including leadership, a high technical proficiency, and clear communication. A copy of my resume is enclosed for your review. Should a position become available at Caterpillar, I would greatly appreciate your consideration.

If you have any questions or would like to speak with me further about my qualifications, please feel free to contact me by phone at (706) 555-4321 or by email at tombrown@uga.edu.


Thomas Brown
Bachelor of Science in Environmental Engineering, UGA 2020

Subject Line: UGA Career Fair Follow-Up

Dear Mr. Swan,

We met at the UGA Career Fair on September 22 where I expressed my interest in the Risk Consulting position with Federated Insurance. Thank you for taking the time to speak with me about this exceptional job opportunity. I enjoyed hearing more about the preventative side of insurance. I also appreciated learning about the collaborative office culture that Federated Insurance provides as well as the skills that you look for in a candidate.

Based on our conversation, I believe I would be a great addition to your company due to my ____ and ____ skills and my experience in ____ and ____. I am looking to relocate and Federated Insurance seems like a great fit for my personality and career goals. A copy of my resume is attached for your reference. Please feel free to contact me by phone (706-542-1234) or email (jillian@email.com) if you have any questions or would like to discuss my qualifications further.

Thank you again for your time, and I look forward to hearing from you.


Jillian R. Gates

Dear Ms. Liberty,

I am a junior Communication Studies major at the University of Georgia, and I am in the process of researching leaders in the Public Relations field. I recently joined the UGA Alumni Association group on LinkedIn to make connections in the industry, as I am hoping to learn more about this field and best practices for beginning my career after graduation.

I am reaching out to you directly to request an informational interview at your convenience. I am interested in learning more about how you began your career and what recommendations you have for someone who is starting out in this field. Additionally, I would greatly appreciate your comments and suggestions for how to further strengthen my resume and increase my knowledge of public relations.

I will be in New York during the first week of December. If you are available, would you be willing to meet with me for a short informational interview during that week? I would also be available for a phone appointment if that is more convenient. Thank you in advance for your time and consideration. If you have any questions, please feel free to contact me at (706) 555-0939 or at sheinz@uga.edu. I look forward to hearing from you!


Scott Heinz
(706) 555-0939

Career Center Tip
Networking messages may also be sent on LinkedIn. Be mindful of character limits, and see our "How to Leverage LinkedIn" page for a sample.

Subject Line: Possible Undergraduate Research Opportunity

Dear Dr. Beaker:

My name is Leslie Knope, and I am a sophomore at the University of Georgia. I am writing to ask about opportunities for undergraduate research in your lab beginning in January 2020.

I have a GPA of 3.4, and I have taken courses in ____. Additionally, I have experience in ____. My research/academic interests are in ____. I am especially interested in your previous work on ____. I would like to get involved in research in this area because it will help me to better prepare for ____.

My resume/CV is attached, but if there is additional information that I have not included that you would like, I would be happy to provide it to you. Thank you for your consideration.


Leslie Knope

Subject Line: Letter of Recommendation Request

Dr. Clayton,

As a Horticulture major, I have greatly enjoyed and benefited from the classes I have taken with you over the past year, including the Plant Propagation and Greenhouse Management classes. I appreciate that you were always willing to help me when I came to your office hours with questions. I am reaching out to ask if you would feel comfortable writing a recommendation letter for my application to several Master's programs in Plant Pathology.

I have included a summary sheet to refresh your memory about some of my key papers, including my senior thesis. I have also attached my resume. The application is due March 16th, and I would be happy to provide further information that can help you write your recommendation, if you agree to do so.

Thank you for all you have done for me and for taking the time to consider this request.


Rosemary Greene

Subject Line: Acceptance of the Buyer Position at Nelson

Dear Ms. Springer,

Thank you for the offer of employment as a Buyer at Nelson’s headquarters in Sacramento. I am delighted to accept your offer, and I look forward to joining a company known for its strong training program, great prices, and commitment to local communities.

As the offer letter states, I will be earning a salary of $______ per year and reporting to Kathryn Holmes. My start date will be November 15, and I plan to relocate to the area in late October. At that time, I will call you to see what information or materials I may need before my first day. In the meantime, please feel free to contact me at melinda@email.com or (828) 770-1616 if you have any questions, or if I need to provide any additional information

Again, thank you for this exciting opportunity and I look forward to working with you!


Melinda Brown
(828) 770-1616

Subject Line: Environmental Health and Safety Officer Position

Dear Mr. Kinder,

Thank you for your telephone call offering me the position of Environmental Health and Safety Officer with Lava Technology Corporation in Atlanta. As I expressed in my phone call, I firmly believe in the core values of your organization, and I appreciate this challenging opportunity. This has been a difficult decision, but I must decline your offer as I did recently accept another position which I believe is more closely aligned with my current career goals and interests.

I sincerely appreciate the time you took to interview me and share information about Lava Technology Corporation. Thank you again for the offer and I wish you well in your future endeavors. I hope we will have the opportunity to see each other at the upcoming Project Safe Georgia conference.


Torri Estrada
The University of Georgia
(555) 833-5393

Subject Line: Bilingual Customer Service Representative Job Offer

Dear Mr. Roseman,

Thank you for the telephone call offering me the Bilingual Customer Service Representative position with Unified Uniforms. I am excited about the possibility of working with this particular group of clients as well as the advancement opportunities that you mentioned.

You asked that I notify you of my decision by October 9th. I am very interested in this job and am giving it serious consideration; however, would it work with your timeline if I let you know of my decision by October 15th instead? I want to make sure I have sufficient time to fully consider this opportunity and make an informed decision. I would greatly appreciate this extension and can assure you that I will be able to make a firm decision by that date.

Thank you for your consideration of this request. I will follow up with you next week.


Minnette Clemons
(706) 555-1234

Subject Line: Interview Follow-Up, Clinical Education Consultant

Dear Ms. Mitchell,

Thank you for the opportunity to interview with Blue Health Solutions for the Clinical Education Consultant opening in Alpharetta. I enjoyed our discussion about the responsibilities of the position as well as learning more about the culture and values of your organization; however, to follow up on our phone conversation from last week, I must respectfully withdraw from consideration for this position. I have accepted another employment offer that I feel is a better fit with my career goals at this time.

I appreciate your consideration for this opportunity.


LaShawn Faber
The University of Georgia, May 2020
(555) 443‐0232